Automation · Any industry
Invoice and document processing
Documents arrive by email, WhatsApp or upload in any layout. The system reads each one, pulls out supplier, GST, line items and totals, checks them against the purchase order, and prepares the entry in your accounting software. Clean documents go straight to the approval queue; anything that does not match is flagged with the reason.
- Who it is for
- Finance and accounts teams that key in invoices, bills and purchase orders by hand.
- Typical build time
- 4 to 6 weeks for a first version, depending on your systems
How it works
From request to result, step by step
- 1
Document arrives
Email, WhatsApp, scan or upload
- 2
Fields are extracted
Supplier, GST, lines, totals
- 3
Checked against records
Purchase order and supplier master
- 4
Entry is prepared
In your accounting software
- 5
Exceptions flagged
With the reason, for review
What it does
- Works with scans, photos and PDFs in any layout
- GST and total validation
- Duplicate invoice detection
- Three-way match with purchase order and goods receipt
- Approval queue with the source document beside each entry
- Full audit trail
Where a person stays in control
- Nothing is posted without approval until you choose to allow it
- Low-confidence fields are highlighted for checking
- Payment is never triggered automatically
Want to see how this would work with your systems?
Tell us which tools you use and roughly how much volume you handle. We will come back with what a first version would cover.
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Have a process that should run itself?
Tell us what your team spends too much time on. We will come back with a clear view of what can be automated and how we would build it.